How do I declare driver posting in the IMI system?

Drivers performing cabotage or cross-trade in another member state are considered posted workers. Before the operation, the company files a posting declaration in the European Commission IMI system. Below you see the steps and the exemptions.

Short answer

You create the operator account in the European Commission IMI system, in the road transport posting section.
You complete the declaration with the company, transport manager and driver details plus the host state.
The declaration is filed before the operation starts and may cover a period of at most 6 months.
The driver keeps a copy of the declaration in the vehicle, together with the transport documents.
After the posting, at the request of the host state authority you send the supporting documents through IMI within the set deadline.

What the law says (in brief)

Directive (EU) 2020/1057 sets the specific posting rules for road transport drivers.
Cabotage and carriage between two foreign states (cross-trade) fall under the posting regime.
Bilateral transport and transit are, as a rule, exempt from posting.
The posted driver is entitled to the minimum wage and working conditions of the host state.
Supporting documents are sent through IMI, not by email to the foreign authority.

Practical example

Example: a company in Oradea sends a driver to run three cabotage trips in France. Before the first loading, it files an IMI declaration valid for 6 months for that driver and for France. The driver has a copy of the declaration on the phone. For the days worked in France, the company pays at the French minimum level, not the Romanian one.

Common mistakes

Filing the declaration after cabotage has started, so the check finds an undeclared operation.
Declaring only the main state although the driver also runs cross-trade in another.
Letting the declaration expire at 6 months and continuing operations without renewal.
Being unable to prove the days actually worked in the host state, so you cannot justify the pay.

How 4transports helps

Each trip records driver, vehicle, origin and destination, so you reconstruct the days worked in each state.
The driver record holds the licence and certificate with expiry dates; you file and keep the IMI declaration in the IMI platform.
4transports does not do GPS tracking and does not connect to IMI.