How do I get a freight transport licence and the certified copies?

For hire-and-reward road freight transport with vehicles over 3.5 tonnes you need a Community licence plus one certified copy for each vehicle. Both are issued by the Romanian Road Authority (ARR). Below you see the conditions, the file and the costs.

Short answer

You meet the four conditions in Regulation (EC) 1071/2009: a real establishment, good repute, financial standing and professional competence.
You appoint a transport manager holding a certificate of professional competence issued by ARR.
You file the application with the territorial ARR agency or online on the ARR licensing portal.
The Community licence is issued for 10 years; the certified copy is issued per vehicle, for at least one year, with a fee of about 360 lei per year.
The certified copy is personalised with the registration number and cannot be moved from one vehicle to another.

What the law says (in brief)

Regulation (EC) 1071/2009 sets the four conditions for access to the occupation of road transport operator.
Regulation (EC) 1072/2009 governs the Community licence and the certified copies for international transport.
Financial standing is proven annually: a reference amount for the first vehicle and a smaller amount for each additional vehicle.
The certified copy is kept on board, in original, for the whole trip; roadside checks ask for it together with the transport document.
Licensed operators can be checked publicly in the ARR register, free and without an account.

Practical example

Example: a company with 6 forty-tonne trucks pays a single Community licence valid for 10 years and 6 certified copies, that is about 2,160 lei per year in certified-copy fees alone. When it sells a truck and buys another, the certified copy does not transfer: it files a new application for the new vehicle.

Common mistakes

Letting a certified copy expire for a vehicle already on the road — the vehicle runs unauthorised even though the company holds a valid licence.
Moving the certified copy to another truck after a breakdown; the document is tied to the registration number.
Forgetting the annual proof of financial standing and losing the licence at the first check.
Tracking expiry dates in a spreadsheet without alerts — the most common reason for an expired certified copy.

How 4transports helps

Keeps the roadworthiness test and insurance expiry date on each vehicle, and the licence and certificate expiry on each driver.
You can note the certified copy deadline in the vehicle's notes field; 4transports does not send automatic alerts.
The vehicle status (available, on a trip, in service) shows you what you can assign to a trip.
Maintenance jobs, with costs and deadlines, stay in each vehicle's history.